#Hide rows in word table how to#

The number 3 in the first argument tells Excel to use the COUNTA function. To my knowledge, this is the only way-without using macros-to write a formula that indicates whether its row is visible. The formula in this column is the trick that allows the remaining formulas to do their job.

The formulas in that column return 1 if the row is visible and 0 if it’s not. The Visible column is key to how the last three formulas are calculated. Look again at the table first shown above:

#Hide rows in word table how to#

How to Set Up a Column that Reports Whether Its Row Is Visible And, of course, the ref1 argument in cell F17 tells the function to return the sum of the table’s Sales column. Option 5 in the second argument tells the function to ignore hidden rows. In cell F17, as with SUBTOTAL function, the 9 tells the function to return the SUM. This is the syntax for the reference-form version used here:ĪGGREGATE(function_num, options, ref1, …) The AGGREGATE function works like an advanced version of the SUBTOTAL function. In the formula in cell F16, the function number 9 tells the SUBTOTAL function to return the SUM of the Sales data. It automatically ignores data in all filtered rows. The SUBTOTAL function was designed to work with filtered data. Built-In Ways to Sum Only Visible Data in Filtered Excel Tablesįormulas 4 and 5 use Excel functions with the built-in ability to ignore hidden rows. The remaining formulas in the list summarize only the visible data. The SUMPRODUCT function, can return the sum of a column, just like the SUM function. But I couldn’t have specified the other columns because, unlike the SEARCH function, the SUMIFS function can’t use wildcards with numeric data.) =SUMIFS(sum_range, criteria_range, criteria, …)īecause the SUMIFS function can use wildcards, the asterisk (“*”) tells the formula to return the sum of the Sales column for all Products. This formula is a simple sum of the Sales column in the table, which is named Table1:į14: =SUMIFS(Table1, Table1, “*”) Formulas 1-3 ignore the fact that the table is filtered, and they return the grand total of the Sales data… The list below the table illustrates different ways we can sum data in a filtered table. In Excel 20, I could filter the table only by using the filter dropdowns at the top of each column. Because I created the figure in Excel 2013, I could include the slicers shown at the right of the figure. The following figure shows a filtered Table. Summing All the Data in Filtered Excel Tables But now, I’ve figured out how to expand our calculation options considerably with filtered Tables. However, until now, we’ve had few ways to summarize the unhidden data in filtered Tables. (Excel 2010 introduced slicers for Pivot Tables.) With Table slicers, you can control your Table’s filtering in a Report worksheet while your Table is parked out of the way in a Data worksheet in the same workbook. Note: It is acceptable to have a table containing a column of blank data cells, as long as there is a data header cell.Excel Tables, introduced in Version 2007, give us the ability to use column filters to hide rows in a Table.Īnd slicers for Tables, introduced in Version 2013, make Table filtering much easier to do. Next, use the various borders and shading controls in the Table Tools Tab, Design Sub-Tab to re-do the desired visual formatting. In the Table Tools Tab, in the Layout Sub-Tab, in the Rows & Columns Group, select Delete.

The new style can then be reapplied after inspecting the table for blank rows or columns.įirst, delete blank columns or rows: Place the cursor in the column or row to be deleted. Alternatively, prior to clearing table formatting, any desired formatting for a table can be saved as a 'New Table Style' in the drop-down list described above. Note: After inspecting the table, formatting can be reapplied by selecting the 'Undo' control. To clear formatting for the table, in the Table Tools Tab, in the Design Sub-Tab, in the Table Styles Group, select the More (drop-down) icon, and then select Clear from the bottom of the drop-down. To view Table Gridlines, place the cursor anywhere in the table, then in the Table Tools Tab, in the Layout Sub-Tab, in the Table Group, select View Gridlines. Viewing the table with gridlines showing and formatting cleared will visually reveal blank rows or columns: After removal, the desired visual formatting can be applied with table border controls. Blank rows or columns need to be identified and then removed. These blank rows or columns contain no data, and therefore cannot be associated with any header cells. Note: If a data table row or column is blank, it is usually set that way for visual formatting purposes (e.g., to make a thick, bold border between rows).